Administrative Assistant at Cornell Cooperative Extension Albion, NY

Administrative Assistant at Cornell Cooperative Extension

• Salary: $17 – $19 an hour
• Job type: Full-time

Position Overview

The Administrative Assistant at Cornell Cooperative Extension (CCE) of Orleans County, Albion, NY plays a crucial role in supporting the day-to-day operations of the organization. CCE is a respected community-focused organization that provides educational programs in areas such as agriculture, family and consumer sciences, youth development, and community health. As an Administrative Assistant, you will be involved in providing vital administrative support to various programs and initiatives, ensuring efficient communication, data management, and smooth office operations.

This role is open to international applicants, including candidates from Africa, with visa sponsorship available for qualified individuals. This is an excellent opportunity for individuals who are looking to contribute to a community-oriented institution while developing their administrative skills in a diverse, dynamic work environment.

Key Responsibilities

1. Office Administration and Support

• Answer and direct phone calls, emails, and in-person inquiries, ensuring that they are routed to the appropriate staff members.
• Manage office supplies, place orders, and maintain an organized and efficient workspace.
• Perform data entry, maintain files, and manage important documents, both physical and digital.
• Assist with scheduling and coordinating meetings, workshops, and events for staff and community programs.
• Prepare and distribute correspondence, reports, and presentations.

2. Program Support

• Assist in organizing community events, workshops, and educational programs related to the cooperative extension’s mission.
• Help with the registration of participants for events, maintain records of attendance, and send follow-up communications.
• Provide administrative support for program staff, such as preparing program materials, coordinating logistics, and tracking expenses.
• Maintain program databases, ensuring that information is accurate and up to date.

3. Communication and Outreach

• Draft and proofread written communications, including newsletters, emails, and other promotional materials for CCE programs.
• Support outreach efforts by maintaining mailing lists, preparing promotional materials, and helping with social media updates.
• Assist in responding to community inquiries about programs and services, providing clear and accurate information.
• Help develop and maintain relationships with local community partners, stakeholders, and volunteers.

4. Financial and Budget Support

• Assist in managing budgets for specific programs, including tracking expenses, processing invoices, and preparing financial reports.
• Handle petty cash and other administrative financial tasks in compliance with organizational policies.
• Work with program managers to ensure financial records are accurate and up to date.

5. Event Coordination and Management

• Assist with the planning, setup, and execution of community events, conferences, and workshops.
• Coordinate with vendors, ensure event logistics run smoothly, and provide on-site support for events.
• Help with preparing materials for presentations or training sessions and ensure that all event resources are available.

6. General Office Operations

• Provide general clerical support such as photocopying, faxing, and organizing files and records.
• Maintain the cleanliness and organization of office spaces and meeting rooms.
• Handle incoming and outgoing mail, ensuring timely delivery and appropriate distribution.
• Assist with office equipment troubleshooting and coordination with vendors for repairs or servicing.

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Qualifications

1. Educational Requirements

• A High School diploma or equivalent is required.
• An Associate’s degree or Bachelor’s degree in business administration, communications, or a related field is preferred but not mandatory.
• Candidates with relevant experience in office administration, customer service, or program management will be considered.

2. Skills and Abilities

• Excellent Communication Skills: Strong verbal and written communication skills are crucial to interact effectively with staff, clients, and the community.
• Organizational Skills: Ability to multitask, manage time efficiently, and stay organized in a fast-paced environment.
• Computer Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management software. Experience with social media platforms and online communication tools is an advantage.
• Attention to Detail: Ability to maintain accurate records, track expenses, and ensure that all documents are correctly filed and organized.
• Problem-Solving Skills: Ability to think critically and resolve issues that may arise in office or program administration.
• Customer Service Orientation: A friendly, helpful, and professional demeanor when dealing with community members, program participants, and colleagues.

3. Experience

• Prior experience in an administrative role, particularly in a non-profit or community-based organization, is preferred.
• Experience with event coordination, managing databases, or handling financial documentation is a plus.
• Strong interpersonal skills and the ability to work in a team environment are essential.

4. Visa Sponsorship Requirements

• The position offers H-1B or J-1 visa sponsorship for qualified international candidates, particularly those from African countries.
• Candidates must have the necessary qualifications, such as a degree or equivalent work experience, and meet the visa eligibility criteria.
• The organization will assist with the visa application process, including filing necessary documentation and covering related fees.

Why Work at Cornell Cooperative Extension of Orleans County?

Working for the Cornell Cooperative Extension of Orleans County offers you the opportunity to contribute to a dynamic organization that supports the local community. The CCE is committed to helping improve the lives of people in the area by providing resources and educational programs in agriculture, youth development, and family well-being.

Some of the key benefits of working with CCE include:

• A supportive and collaborative work environment that values team contributions.
• Career growth opportunities with a focus on professional development and training.
• Comprehensive benefits package, including health insurance, retirement plans, paid time off, and more.
• Visa sponsorship for qualified international candidates, providing an opportunity to work in the U.S. and contribute to a community-focused organization.
• Engagement in meaningful work that has a direct positive impact on the local community.

Albion, NY, offers a peaceful and scenic location, with a small-town charm and access to nearby larger cities. Its location in western New York provides a calm environment with affordable living, while also being just a short distance from urban centers such as Buffalo, Rochester, and Syracuse.

Employee Benefits

• Health Insurance: Medical, dental, and vision coverage.
• Retirement Plans: Access to 403(b) retirement plans with employer contributions.
• Paid Time Off: Paid vacation, sick leave, and holidays.
• Professional Development: Opportunities for training, conferences, and workshops to further your career.
• Visa Sponsorship: Assistance with H-1B or J-1 visa sponsorship for qualified candidates.
• Work-Life Balance: A supportive work environment that encourages a healthy work-life balance.

Application Process

To apply for the Administrative Assistant position at Cornell Cooperative Extension of Orleans County, candidates should submit:

• Updated Resume: Detailing relevant work experience, education, and skills.
• Cover Letter: Explaining why you are interested in the role and why you believe you would be a good fit for the position.
• References: Provide professional references who can speak to your skills and qualifications.

Applications should be submitted through the official CCE job portal or via email to the designated HR contact.

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FAQs

Do I need prior experience in non-profit or community-based work?

While experience in non-profit or community work is preferred, it is not required. The key skills for this role are organizational ability, communication, and attention to detail. Previous administrative or customer service experience will be valuable.

Can I apply if I’m an international candidate needing visa sponsorship?

Yes, Cornell Cooperative Extension is open to sponsoring visas for qualified international candidates, including those from African countries. The organization offers H-1B or J-1 visa sponsorship for this role.

What is the salary for the Administrative Assistant position?

The salary for the Administrative Assistant position at CCE varies depending on experience and qualifications but typically ranges from $40,000 to $50,000 per year.

Is there room for career advancement in this position?

Yes, CCE offers opportunities for growth and advancement within the organization. Employees can gain experience in program management, event coordination, or leadership roles in administrative functions.

What does the visa sponsorship process involve?

The visa sponsorship process includes submitting the necessary documentation to apply for an H-1B or J-1 visa. CCE will assist with the visa filing process and provide guidance to ensure that you meet the required criteria.

What is the work culture like at CCE of Orleans County?

CCE values teamwork, collaboration, and community engagement. The work environment is supportive and inclusive, with an emphasis on professional development and helping employees grow within the organization.

Can I work remotely in this position?

The position is based in Albion, NY, and may require on-site work. However, remote or hybrid arrangements can be considered based on the candidate’s qualifications and the needs of the organization.